Job Description
Join our mission to serve America's heroes at the U.S. Department of Veterans Affairs in Oakland, CA. We're seeking a detail-oriented Part-Time Administrative Specialist to support our healthcare operations. This flexible position (20-25 hours/week) offers competitive federal benefits and a meaningful impact on veteran care. Ideal for students, career-changers, or professionals seeking work-life balance while contributing to public service.
Why Join Us? Work in a supportive federal environment with training opportunities, union representation, and the satisfaction of serving veterans. Oakland's vibrant culture and proximity to San Francisco make this an ideal location for career growth.
Responsibilities
- Process and maintain veteran medical records in compliance with federal HIPAA regulations
- Coordinate scheduling and correspondence for healthcare providers
- Assist with data entry and reporting using VA-specific systems (VistA)
- Respond to veteran inquiries via phone, email, and in-person
- Support administrative tasks including filing, scanning, and document management
- Collaborate with interdisciplinary teams to ensure seamless patient care
- Participate in quarterly compliance audits and process improvements
Qualifications
- High school diploma or equivalent (college preferred)
- Minimum 1 year administrative experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong attention to detail with data accuracy requirements
- Ability to handle confidential information with discretion
- Excellent verbal and written communication skills
- U.S. citizenship required (federal employment mandate)
- Basic knowledge of medical terminology preferred