Job Description
Join our dynamic team at the Texas Department of Information Resources and contribute to meaningful public service while maintaining work-life balance. We're seeking a detail-oriented Part-Time Administrative Specialist to support our Austin-based operations. This role offers flexible scheduling (20-25 hours/week) with competitive state benefits including prorated paid time off and retirement plans. Ideal for students, parents, or professionals seeking supplemental income while serving the Texas community.
As a cornerstone of our administrative functions, you'll ensure smooth operations across digital and physical workflows. Our collaborative environment values initiative and continuous improvement, providing excellent training for public sector processes. This position offers direct exposure to state government operations while accommodating your schedule.
Responsibilities
- Manage digital document systems including scanning, indexing, and maintaining secure state records
- Coordinate office communications via phone, email, and in-person inquiries with professionalism
- Support budget tracking and procurement processes using state financial systems
- Assist in scheduling meetings, coordinating logistics, and preparing meeting materials
- Maintain inventory control for office supplies and equipment through state procurement protocols
- Process routine administrative paperwork with strict adherence to state compliance standards
- Collaborate with cross-functional teams on special projects and process improvements
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 1 year administrative experience in office environments
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and state record-keeping systems
- Strong organizational skills with attention to detail and accuracy
- Excellent written and verbal communication abilities
- Ability to handle confidential information with discretion
- Valid Texas driver's license for occasional errands
- Ability to work independently with minimal supervision