Job Description
Are you looking for a flexible yet meaningful career? The City of Portland is seeking a dedicated Part-Time Government Office Assistant to join our dynamic team. In this role, you will play a vital part in ensuring the smooth operation of our administrative functions while serving the diverse community of Portland.
We offer a competitive hourly wage, a collaborative work environment, and the opportunity to make a tangible impact on local government operations. If you are organized, detail-oriented, and passionate about public service, we encourage you to apply.
What You'll Do:
As a key member of our team, you will assist in the day-to-day management of our office, handling a variety of tasks that support our mission to serve the public efficiently.
Responsibilities
- Manage high-volume correspondence, including mail, emails, and internal memos, ensuring timely responses.
- Provide exceptional customer service to citizens, businesses, and visitors at the front desk and via phone.
- Assist in organizing and maintaining public records and digital filing systems.
- Perform accurate data entry and update internal databases with critical information.
- Support department leadership with meeting preparation, scheduling, and agenda distribution.
- Process invoices and assist with basic budget tracking and reporting.
Qualifications
- High School Diploma or GED required; Associate’s degree preferred.
- Previous experience in an office or administrative setting is highly desirable.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Ability to maintain strict confidentiality and professional conduct.
- Flexibility to work varying shifts including mornings, afternoons, and occasional evenings.