Job Description
Join New York State's prestigious Department of State as a Part-Time Records Management Specialist. This role offers a unique opportunity to serve the public while gaining valuable experience in public administration. Enjoy competitive compensation, flexible scheduling, and comprehensive training in modern records management systems.
Our team maintains critical state documents and ensures compliance with archival standards. This position is ideal for students, career changers, or professionals seeking work-life balance while contributing to New York's governance infrastructure.
Responsibilities
- Digitize and catalog historical state documents using specialized software
- Implement and maintain records retention policies per NYS regulations
- Assist public and agency requests for archived records
- Coordinate document destruction protocols for expired records
- Train staff on records management best practices
- Generate monthly compliance reports for audit purposes
- Collaborate with IT teams on document security enhancements
Qualifications
- High school diploma or equivalent; college degree preferred
- 1+ years records management or administrative experience
- Proficiency in Microsoft Office Suite and document databases
- Knowledge of NYS Public Records Law a plus
- Detail-oriented with exceptional organizational skills
- Ability to handle confidential information with discretion
- Valid NYS driver's license (for occasional off-site records retrieval)
- U.S. citizenship or permanent residency required