Job Description
Are you seeking a stable career with a commitment to public service? The Pennsylvania Department of Human Services is looking for a detail-oriented Administrative Specialist to join our dynamic team in Philadelphia. We offer competitive benefits, comprehensive health coverage, and a schedule designed for work-life balance.
In this role, you will play a vital part in maintaining the efficiency of our state operations. We are dedicated to fostering an inclusive environment where employees can thrive and grow professionally. If you are ready to make a tangible impact in your community while enjoying the security of state employment, we encourage you to apply today.
Why Choose a Career with the State?
- Consistent weekly pay schedule
- Generous pension and retirement plans
- Extensive professional development opportunities
- Comprehensive medical, dental, and vision insurance
- Paid time off and holidays
Responsibilities
- Manage and organize complex filing systems and records to ensure data accuracy and compliance with state regulations.
- Prepare, review, and distribute high-priority correspondence, reports, and memoranda for department leadership.
- Coordinate interdepartmental communications and schedule appointments for senior staff members.
- Assist in the preparation of grant applications and budgetary documentation.
- Perform data entry and analysis using state-specific database management systems.
- Maintain inventory of office supplies and equipment, submitting requisitions as needed.
- Answer high-volume telephone inquiries and direct calls to appropriate personnel efficiently.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Minimum of 2 years of experience in an administrative or clerical role within a government or corporate environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
- Strong attention to detail with the ability to maintain confidentiality of sensitive information.
- Excellent verbal and written communication skills.
- Ability to multitask effectively in a fast-paced office setting.
- Valid Pennsylvania driver’s license is not required but may be beneficial.