Job Description
Join the Team: Urgent Government Role in Indianapolis
We are seeking a dedicated and detail-oriented Administrative Specialist to join the City of Indianapolis Department of Public Safety. This is an urgent hiring opportunity for a professional ready to make a tangible impact in our community.
In this role, you will serve as the backbone of our operations, ensuring smooth communication between the public and city officials. We offer a competitive benefits package, including health insurance, dental, vision, and a robust retirement plan.
Why Apply?
- Urgent Need: Immediate start date available for qualified candidates.
- Growth: Clear pathways for career advancement within the public sector.
- Stability: Secure employment with a leading municipal government entity.
Responsibilities
- Manage High-Volume Correspondence: Receive, screen, and route incoming mail, emails, and phone calls to appropriate department personnel efficiently.
- Data Entry & Records Management: Maintain accurate and up-to-date digital and physical records of departmental activities and citizen interactions.
- Meeting Coordination: Schedule, organize, and prepare agendas for departmental meetings, including room bookings and travel arrangements.
- Public Inquiries: Act as the first point of contact for the public, providing accurate information and escalating complex issues to supervisors.
- Report Preparation: Compile statistical data and draft routine reports for city management and oversight boards.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration or Public Administration is preferred.
- Experience: Minimum of 1-2 years of administrative experience, preferably within a government or municipal setting.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with diverse populations.
- Attention to Detail: Strong organizational skills with a focus on accuracy and confidentiality.