Job Description
Join the City of Chicago's dynamic public service team as an Administrative Assistant in our Department of Administrative Services. This entry-level position offers unparalleled opportunities to develop foundational skills in municipal operations while supporting critical city functions. Enjoy competitive compensation, comprehensive benefits, and a pathway to long-term career advancement in government. Ideal for recent graduates or career changers seeking meaningful public service roles in one of America's most vibrant cities.
Responsibilities
- Manage departmental communications via phone, email, and in-person inquiries
- Maintain accurate digital and physical filing systems for official records
- Coordinate meeting logistics, scheduling, and minute preparation
- Process administrative documents including permits, applications, and correspondence
- Assist with budget tracking and procurement documentation
- Support public-facing service desks and citizen engagement initiatives
- Collaborate with cross-functional teams on special projects
Qualifications
- High school diploma or GED required; associate's degree preferred
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to handle confidential information with discretion
- Customer service mindset with problem-solving aptitude
- U.S. citizenship or legal authorization to work in the U.S.
- Pass background check and drug screening