Job Description
We are seeking a detail-oriented and professional Administrative Assistant to join our federal team in Philadelphia, PA. This is an exciting opportunity to serve the public while enjoying the stability, comprehensive benefits, and work-life balance that come with a career in the U.S. Federal Government.
In this role, you will be the backbone of our daily operations, ensuring smooth communication between staff, management, and the public. You will handle sensitive information with the utmost confidentiality and ensure our office remains compliant with all federal regulations.
Why Join Us?
- Competitive Salary: Salary commensurate with experience (GS-5 to GS-6 equivalent).
- Comprehensive Benefits: Health, dental, vision, and life insurance.
- Pension & 401(k): Federal retirement plan with employer contributions.
- Work-Life Balance: Generous paid time off and federal holidays off.
- Professional Growth: Opportunities for advancement and training.
Responsibilities
- Office Management: Manage daily office operations, including answering phones, directing calls, and greeting visitors in a professional manner.
- Correspondence: Draft, proofread, and distribute internal and external correspondence, ensuring all federal guidelines are met.
- Record Keeping: Maintain accurate and up-to-date electronic and paper filing systems for sensitive federal documents.
- Scheduling: Coordinate meetings, appointments, and travel arrangements for senior staff members.
- Data Entry: Process high volumes of data entry and verify accuracy of records in federal databases.
- Compliance: Assist in preparing reports and ensuring compliance with agency policies and federal procurement regulations.
- Inventory Control: Monitor and order office supplies and equipment as needed.
Qualifications
- Education: High School Diploma or GED required; Associate's Degree or Bachelor's degree in Business Administration, Public Administration, or a related field preferred.
- Experience: Minimum of 2-4 years of administrative experience in a federal, state, or municipal government setting strongly preferred.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with federal case management software.
- Attributes: Exceptional attention to detail and the ability to handle confidential information with discretion.
- Communication: Strong written and verbal communication skills, with the ability to interact professionally with diverse populations.
- Regulatory Knowledge: Basic understanding of federal regulations, privacy laws (e.g., FERPA, HIPAA), and record-keeping standards.