Job Description
Launch your career in public service with the Illinois Department of Human Services! We're seeking motivated Administrative Assistant Trainees to join our Chicago team. This entry-level program combines hands-on experience with structured training to develop essential government administration skills. You'll work alongside seasoned professionals while supporting critical community programs that serve millions of Illinois residents.
Our comprehensive onboarding covers state protocols, record management, and interdepartmental coordination. This is your gateway to a stable career path with competitive benefits, pension plans, and opportunities for advancement within Illinois state government.
Responsibilities
- Support department operations through document preparation, filing, and record management
- Manage calendars, schedule meetings, and coordinate logistics for staff
- Process incoming communications (phone, email, mail) and route inquiries appropriately
- Assist with data entry and maintain accurate electronic/digital records
- Prepare routine reports, correspondence, and presentations using Microsoft Office Suite
- Coordinate office supplies inventory and equipment maintenance
- Participate in cross-departmental projects and training initiatives
Qualifications
- High school diploma or GED required; associate's degree preferred
- Basic proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong attention to detail with ability to maintain accurate records
- Excellent written and verbal communication skills
- Ability to handle confidential information with discretion
- Customer service mindset with ability to interact with diverse stakeholders
- U.S. citizenship and Illinois residency required for state employment
- Valid Illinois driver's license may be required for occasional travel