Job Description
Join our dedicated team at the Philadelphia VA Medical Center as an Administrative Specialist. This vital role supports our mission to provide exceptional care to veterans while ensuring smooth daily operations. You'll work in a dynamic environment where your organizational skills directly impact patient services and team efficiency.
We offer comprehensive federal benefits including health insurance, retirement plans, and generous paid leave. This position provides opportunities for career growth within the federal government.
Responsibilities
- Manage electronic and physical records systems with strict adherence to federal compliance standards
- Coordinate interdepartmental communications and scheduling for senior leadership
- Process personnel actions, travel authorizations, and procurement requests
- Prepare official correspondence, reports, and presentations using advanced Microsoft Office Suite
- Serve as primary point of contact for internal and external stakeholder inquiries
- Analyze administrative workflows and implement process improvements
- Support special projects including event planning and program evaluations
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- Minimum 2 years of administrative support experience in a federal/government setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Knowledge of federal records management procedures (FEMA, NARA guidelines)
- Exceptional organizational skills with attention to detail
- Ability to obtain and maintain a government security clearance
- Strong written and verbal communication skills
- Experience with federal procurement systems (e.g., GSA Advantage)