Job Description
Join Philadelphia's dynamic municipal government as an Administrative Specialist and become a vital part of our city's public service mission. This full-time role offers competitive compensation, comprehensive benefits, and the opportunity to directly impact community initiatives. Work in a collaborative environment where your organizational skills and dedication to public service will drive operational excellence across multiple city departments.
Responsibilities
- Manage departmental records, databases, and documentation systems with precision
- Coordinate inter-departmental communications and scheduling for executive leadership
- Prepare detailed reports, presentations, and policy briefings for city officials
- Oversee budget tracking, procurement processes, and vendor contract administration
- Lead public-facing service initiatives and community engagement programs
- Implement compliance protocols for municipal regulations and record retention policies
- Train and mentor junior administrative staff on best practices
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (Master's preferred)
- Minimum 3 years of experience in government or public sector administration
- Advanced proficiency in Microsoft Office Suite and municipal record-keeping systems
- Proven ability to manage sensitive confidential information with discretion
- Expertise in budget management, procurement, and contract administration
- Exceptional written and verbal communication skills for stakeholder interactions
- Valid Pennsylvania driver's license and ability to travel to city facilities
- US citizenship and ability to pass federal background clearance