Job Description
Join the State of California's dynamic team in Oakland and contribute to meaningful public service initiatives. We're seeking a detail-oriented Administrative Specialist to support critical operations in our Department of General Services. This full-time position offers competitive benefits, professional growth opportunities, and the chance to work in a mission-driven environment. Immediate hiring for qualified candidates ready to make an impact.
Responsibilities
- Manage departmental scheduling, correspondence, and record-keeping systems
- Coordinate logistics for public meetings and community outreach events
- Process financial transactions and maintain budget tracking documentation
- Provide frontline customer service via phone, email, and in-person inquiries
- Collaborate with cross-functional teams on policy implementation projects
- Prepare accurate reports and presentations for leadership review
- Ensure compliance with state regulations and record retention policies
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 2 years administrative experience in government or public sector
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong organizational skills with ability to manage competing priorities
- Excellent written and verbal communication abilities
- Knowledge of California public records retention procedures
- Valid California driver's license (may require occasional travel)
- Ability to pass background clearance and fingerprinting