Job Description
Join Philadelphia's dynamic public service team as an Administrative Specialist and build a stable career with comprehensive benefits and job security. This full-time government position offers competitive compensation, retirement plans, health insurance, and opportunities for advancement within a respected municipal organization. As a key contributor to our operational excellence, you'll support critical city functions while enjoying work-life balance and professional development programs.
The City of Philadelphia is committed to diversity, equity, and inclusion. We offer paid time off, flexible scheduling options, tuition reimbursement, and a supportive work environment where your contributions directly impact community well-being.
Responsibilities
- Manage departmental records and documentation systems ensuring compliance with municipal regulations
- Coordinate administrative workflows including scheduling, meeting preparation, and correspondence
- Process financial transactions, purchase orders, and budget reports with precision
- Provide frontline citizen support through phone, email, and in-person inquiries
- Assist with grant applications and compliance documentation for federal/state programs
- Maintain digital databases and implement process improvements for operational efficiency
- Collaborate with cross-functional teams on special projects and initiatives
Qualifications
- Bachelor's degree in Public Administration, Business, or related field
- Minimum 3 years of administrative experience in government or regulated environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Knowledge of Philadelphia municipal regulations and procedures
- Strong organizational skills with attention to detail and accuracy
- Excellent written and verbal communication abilities
- Ability to handle sensitive information with confidentiality and discretion
- Valid Pennsylvania driver's license may be required for field duties