Job Description
Join the City of Kansas City's dynamic team as an Administrative Specialist and contribute to our mission of delivering exceptional public services. This pivotal role supports departmental operations through efficient coordination, documentation, and stakeholder engagement. Enjoy competitive benefits, professional development opportunities, and the chance to make a tangible impact in your community. Apply today to become part of our dedicated public service workforce!
Responsibilities
- Manage departmental correspondence, records, and filing systems with meticulous attention to detail
- Coordinate meetings, events, and travel arrangements for department leadership
- Process invoices, purchase orders, and financial documentation ensuring compliance with city policies
- Serve as primary point of contact for public inquiries and interdepartmental communications
- Prepare and disseminate official reports, presentations, and executive summaries
- Implement and maintain digital filing systems using Microsoft Office Suite
- Assist in recruitment processes including posting vacancies and coordinating interviews
Qualifications
- Associate's degree in Public Administration, Business, or related field (Bachelor's preferred)
- Minimum 3 years of administrative experience in government or regulated environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Knowledge of municipal procedures and record retention standards
- Valid Missouri driver's license required
- Ability to pass background check and security clearance