Job Description
Join the City of Indianapolis Government and build a stable career with us! We are urgently hiring for the position of Administrative Specialist. This full-time position offers competitive salary, comprehensive benefits, and the opportunity to serve the community.
As an Administrative Specialist, you will play a crucial role in ensuring the smooth operation of our department. This is a great opportunity for individuals seeking a long-term career in the public sector.
We offer a supportive work environment, professional development opportunities, and a commitment to work-life balance. If you are detail-oriented, organized, and passionate about public service, we encourage you to apply today!
Responsibilities
- Provide administrative support to department staff, including scheduling appointments, managing calendars, and coordinating meetings.
- Handle incoming communications, including phone calls, emails, and correspondence, and direct them appropriately.
- Prepare, edit, and distribute various documents, reports, and presentations.
- Manage and maintain office supplies, equipment, and inventory.
- Assist in the coordination of departmental events and projects.
- Perform data entry and maintain accurate records in department databases.
- Support the department's budget tracking and reporting processes.
Qualifications
- High school diploma or equivalent; associate's degree or bachelor's degree preferred.
- Minimum of 2 years of administrative or office support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to multitask and prioritize work in a fast-paced environment.
- Attention to detail and accuracy in all tasks.
- Must be a U.S. citizen or eligible to work in the United States.