Job Description
Join the City of San Diego's dynamic team as an Administrative Specialist and contribute to public service excellence. This pivotal role supports critical municipal operations through efficient coordination, documentation, and stakeholder engagement. Enjoy competitive benefits, professional development opportunities, and the pride of serving America's Finest City.
Responsibilities
- Manage departmental calendars, meeting logistics, and correspondence with elected officials and community stakeholders
- Prepare, edit, and distribute official reports, agendas, and public-facing communications
- Oversee procurement processes, vendor contracts, and budget tracking for assigned programs
- Coordinate cross-departmental projects ensuring compliance with municipal regulations
- Maintain confidential records and ensure adherence to public records laws
- Analyze operational data to recommend process improvements and efficiency gains
- Act as primary liaison between citizens and city departments resolving inquiries
Qualifications
- Bachelor's degree in Public Administration, Business, or related field
- 3+ years of administrative experience in government or regulated environment
- Proficiency in Microsoft Office Suite and municipal record-keeping systems
- Knowledge of California Public Records Act and Brown Act requirements
- Exceptional written and verbal communication skills
- Valid California Class C driver's license
- Ability to obtain security clearance for sensitive information access
- Experience with grant administration and reporting preferred