Job Description
Join Chicago's dynamic public sector as an Administrative Specialist and build a stable career with competitive benefits and job security. The City of Chicago offers comprehensive health insurance, retirement plans, and professional development opportunities. This role is ideal for detail-oriented professionals seeking impactful work in municipal government. Enjoy work-life balance with flexible scheduling and a supportive team environment dedicated to serving our diverse community.
Responsibilities
- Manage departmental records, databases, and document systems with strict confidentiality protocols
- Coordinate public-facing communications including phone inquiries, emails, and in-person interactions
- Prepare official reports, presentations, and correspondence using Microsoft Office Suite
- Support budget tracking and procurement processes for assigned programs
- Facilitate cross-departmental meetings and event logistics
- Ensure compliance with municipal regulations and FOIA requests
- Maintain digital and physical filing systems with accuracy and efficiency
Qualifications
- Bachelor's degree in Public Administration, Business, or related field
- Minimum 2 years of administrative experience in government or regulated industry
- Proficiency in Microsoft Office (Word, Excel, Outlook) and database management
- Strong written and verbal communication skills
- Ability to handle sensitive information with discretion
- Valid Illinois driver's license (may be required for travel)
- U.S. citizenship or legal authorization to work in the U.S.