Job Description
Join the mission to serve America's heroes! The U.S. Department of Veterans Affairs in Tallahassee is seeking motivated entry-level Administrative Specialists to support critical veteran services. This full-time position offers competitive benefits, career advancement opportunities, and the chance to make a meaningful impact on our nation's veterans. No prior federal experience required – we provide comprehensive training and mentorship.
As a key member of our administrative team, you'll handle sensitive veteran records, coordinate communications, and ensure compliance with federal regulations. Our collaborative environment fosters professional growth through continuous learning programs and leadership development initiatives.
Responsibilities
- Process and maintain confidential veteran benefit documentation with 99.9% accuracy
- Coordinate inter-departmental communications and scheduling for veteran outreach events
- Assist in preparing reports for congressional inquiries and performance metrics
- Manage electronic filing systems and ensure compliance with VA record-keeping protocols
- Respond to veteran inquiries via phone, email, and in-person with empathy and professionalism
- Support data entry into VA's VBA-VETS case management system
- Collaborate with HR and finance teams on personnel actions and budget tracking
Qualifications
- U.S. citizenship required (per federal law)
- High school diploma or GED equivalent
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to obtain and maintain a government security clearance
- Strong attention to detail with demonstrated organizational skills
- Basic knowledge of federal record-keeping standards (FEMA, HIPAA)
- Excellent written and verbal communication skills
- Pass pre-employment background check and drug screening