Job Description
The City of Memphis seeks an Administrative Specialist for an immediate temporary position supporting our public services division. Join our team dedicated to serving Memphis residents with excellence and integrity. This role offers competitive pay, comprehensive benefits, and the opportunity to make a direct impact in our community.
As a key member of our administrative team, you will ensure smooth operations across departmental functions while maintaining strict compliance with municipal regulations. This position requires meticulous attention to detail, strong organizational skills, and the ability to thrive in a fast-paced government environment.
Responsibilities
- Manage official documentation, records, and confidential information with HIPAA/GDPR compliance
- Coordinate interdepartmental communications and scheduling for executive staff
- Process payroll, procurement requests, and expense reports with financial accuracy
- Support public inquiries through phone, email, and in-person interactions
- Prepare detailed reports and presentations for city council meetings
- Implement and maintain digital filing systems with secure cloud protocols
- Assist with emergency response coordination during public service disruptions
Qualifications
- Associate's degree in Public Administration or related field (Bachelor's preferred)
- Minimum 2 years government or public sector administrative experience
- Proficient in Microsoft Office Suite and government-specific software (e.g., SAP, Oracle)
- TS/SCI clearance eligibility or existing government background check
- Tennessee driver's license with clean record
- Spanish language proficiency (bilingual candidates strongly encouraged)
- Ability to pass federal and state background checks
- Certification in Records Management (CRM) or Public Administration (CPM) preferred