Job Description
Join our dynamic team at the California Department of General Services in San Diego! We're seeking a highly motivated Administrative Specialist for an immediate hire opportunity. This temporary position offers a unique chance to support state government operations while gaining valuable public sector experience. Enjoy competitive compensation, comprehensive benefits, and the opportunity to make a meaningful impact in your community.
Our ideal candidate thrives in fast-paced environments and possesses exceptional organizational skills. This role requires meticulous attention to detail, proactive problem-solving, and the ability to adapt quickly to changing priorities. You'll be at the forefront of ensuring seamless administrative operations within a vital state agency.
Responsibilities
- Manage and maintain confidential departmental records and documentation systems
- Provide exceptional customer service to state employees and external stakeholders
- Coordinate and support departmental meetings, events, and training sessions
- Process administrative paperwork, forms, and digital submissions with precision
- Assist with budget tracking, procurement requests, and inventory management
- Utilize state software systems for data entry, reporting, and record-keeping
- Support cross-functional projects and initiatives as assigned by leadership
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative or clerical experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong organizational skills with ability to manage multiple priorities
- Excellent written and verbal communication abilities
- Ability to pass required background check and fingerprinting
- Valid California driver's license (if travel required)
- Experience with government procurement systems highly desirable