Job Description
Join our mission to serve America's heroes immediately! The U.S. Department of Veterans Affairs seeks a highly motivated Administrative Specialist to support critical operations at our San Francisco facility. This full-time temporary position offers competitive federal benefits, including health insurance and retirement plans, with an urgent start date. Ideal candidates thrive in fast-paced environments and possess exceptional organizational skills.
As a key member of our administrative team, you'll ensure seamless operations across veteran services programs. This role requires meticulous attention to detail, federal compliance knowledge, and the ability to adapt quickly to evolving priorities. Enjoy working in a supportive, mission-driven environment while making a tangible impact on veterans' lives.
Responsibilities
- Manage confidential veteran records and ensure compliance with federal privacy regulations (HIPAA, VA guidelines)
- Process high-volume administrative documents including benefits applications and correspondence
- Coordinate scheduling for veteran appointments and stakeholder meetings
- Prepare accurate reports and statistical data for leadership review
- Provide exceptional customer service to veterans, families, and internal stakeholders
- Maintain digital filing systems and implement process improvements
- Collaborate with cross-functional teams on special projects
Qualifications
- U.S. citizenship required (per federal employment guidelines)
- Minimum 2 years administrative experience in a regulated environment
- Proficiency in Microsoft Office Suite and VA-specific software systems
- Strong knowledge of federal records management protocols
- Excellent written and verbal communication skills
- Ability to handle sensitive information with discretion and professionalism
- Valid California driver's license may be required for occasional travel
- Ability to pass federal background investigation