Job Description
Join Baltimore's dynamic public service team with an immediate opening for an Administrative Specialist! The City of Baltimore is seeking a highly motivated professional to support critical municipal operations in a fast-paced environment. This role offers competitive benefits, career growth opportunities, and the chance to make a tangible impact on our community.
As a key member of our administrative team, you'll ensure seamless operations across multiple departments while maintaining the highest standards of public service excellence. We're looking for someone with exceptional organizational skills and a commitment to Baltimore's revitalization.
Why Baltimore? Enjoy waterfront living, world-class healthcare, and a thriving arts scene while serving your city. This position includes full health benefits, retirement plans, and paid time off.
Responsibilities
- Manage departmental scheduling, correspondence, and records in compliance with government protocols
- Process financial transactions, purchase orders, and budget tracking using city systems
- Coordinate interdepartmental communications and stakeholder meetings
- Prepare comprehensive reports, presentations, and public-facing documents
- Implement document management systems ensuring compliance with FOIA requirements
- Support grant application processes and compliance reporting
- Train staff on administrative procedures and software systems
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 3 years administrative experience in government or public sector
- Proficiency in Microsoft Office Suite and government databases (e.g., SAP, Oracle)
- Knowledge of Maryland public records laws and procurement regulations
- Exceptional written and verbal communication skills
- Ability to obtain and maintain a Baltimore City security clearance
- Proven ability to manage competing priorities in high-pressure environments