Job Description
Join the City of Kansas City, Missouri's public service team as an Administrative Specialist in this immediate hire opportunity. This critical role supports our municipal operations with precision and efficiency. Ideal for candidates seeking to make an immediate impact in government administration while gaining valuable public sector experience. Enjoy competitive benefits, flexible scheduling, and the chance to contribute directly to community initiatives. Apply now to start your impactful career in public service.
Responsibilities
- Manage departmental documentation, records, and filing systems with strict confidentiality protocols
- Coordinate executive schedules, meetings, and travel arrangements for department leadership
- Process invoices, purchase orders, and budgetary documentation within city financial systems
- Respond to public inquiries via phone, email, and in-person with professional discretion
- Prepare reports, memos, and presentations using Microsoft Office Suite
- Support grant applications and compliance documentation for federal/state programs
- Assist with onboarding processes for new temporary staff and contractors
- Maintain accurate digital and physical records for audit purposes
Qualifications
- High school diploma or equivalent; associate's degree in public administration preferred
- Minimum 2 years administrative experience in government or regulated industry
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Ability to obtain security clearance within 30 days of hire
- U.S. citizenship or permanent resident status required
- Excellent written and verbal communication skills
- Experience with public records management systems
- Ability to pass background check and drug screening