Job Description
Join the City of Omaha's dynamic team as an Administrative Specialist in our Public Works Department. This immediate hire opportunity offers a chance to serve the community while advancing your career in public service. We're seeking a detail-oriented professional to support critical operations with precision and efficiency.
As a key member of our administrative team, you'll ensure seamless departmental operations through comprehensive documentation management, stakeholder coordination, and compliance oversight. This role provides direct impact on public infrastructure projects while offering competitive benefits and growth opportunities within municipal government.
Responsibilities
- Manage departmental records, correspondence, and documentation with strict confidentiality protocols
- Coordinate public meetings, including agenda preparation, minute-taking, and action item tracking
- Process purchasing requests, invoices, and budgetary documentation following municipal regulations
- Provide exceptional citizen support via phone, email, and in-person inquiries
- Support infrastructure project coordination across multiple city departments
- Maintain compliance with federal, state, and local government reporting requirements
- Utilize municipal software systems for data management and reporting
Qualifications
- High school diploma or GED required; Associate's degree preferred
- Minimum 2 years administrative experience in government or regulated environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong organizational skills with attention to detail and accuracy
- Excellent written and verbal communication abilities
- Ability to manage multiple priorities with competing deadlines
- Knowledge of Nebraska public records management regulations
- Valid Nebraska driver's license required