Job Description
Join Illinois' premier public health agency as an Administrative Specialist with weekly pay and comprehensive benefits! This full-time state government role offers stability, competitive compensation, and the opportunity to serve Chicago communities. Enjoy predictable weekly paychecks, state retirement plans, and generous paid time off while supporting critical public health initiatives.
Why Apply? Weekly pay cycle • State benefits package • Professional growth opportunities • Work-life balance • Pension eligibility • Paid holidays • Health insurance coverage
Responsibilities
- Manage departmental records, databases, and confidential documents with HIPAA compliance
- Process payroll, expense reports, and vendor invoices weekly
- Coordinate public health program logistics for community outreach events
- Prepare correspondence, reports, and presentations for senior leadership
- Support grant application processes and budget tracking initiatives
- Act as primary liaison for inter-agency communications and stakeholder meetings
- Implement administrative workflow improvements using state systems
Qualifications
- Associate degree in Public Administration or Business (Bachelor's preferred)
- 3+ years administrative experience in government/nonprofit sector
- Proficiency in Microsoft Office Suite and state databases (e.g., IBARS)
- Illinois residency required at time of hire
- Valid driver's license with clean driving record
- Ability to obtain Public Trust security clearance
- Experience with budget tracking and grant management
- Strong written/verbal communication in English and Spanish (bilingual a plus)