Job Description
Join our mission-critical team at the Minneapolis Federal Center as an Administrative Specialist. This urgent hire opportunity offers immediate impact in supporting vital veteran services. We seek a highly organized professional to streamline operations, ensure compliance with federal regulations, and deliver exceptional administrative support. Enjoy competitive benefits, professional development, and the chance to serve those who served our nation.
Responsibilities
- Manage complex calendars, travel arrangements, and correspondence for department leadership
- Process confidential personnel actions, benefits enrollment, and security clearance documentation
- Coordinate cross-functional projects and meetings with federal agencies and external partners
- Maintain accurate records in federal databases and ensure compliance with FOIA/Privacy Act requirements
- Prepare reports, presentations, and briefing materials using advanced MS Office Suite
- Serve as primary point of contact for internal/external stakeholders regarding administrative inquiries
- Support budget tracking, procurement requests, and invoice processing
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 3 years federal administrative experience with GS-7/9 level responsibilities
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Knowledge of federal HR procedures, travel regulations, and records management
- Ability to obtain and maintain a government security clearance
- Exceptional communication skills with demonstrated professionalism in federal environments
- Proven experience with electronic document management systems (e.g., SharePoint)
- Strong problem-solving abilities with attention to detail in compliance-sensitive tasks