Job Description
Join the esteemed U.S. Department of Veterans Affairs in Philadelphia and make a meaningful impact on our nation's heroes. We're seeking a dedicated Administrative Specialist for our weekend shift (Saturday-Sunday, 7:00 AM - 3:30 PM) to support critical operations at our regional headquarters. This role offers unparalleled job security, comprehensive benefits, and the satisfaction of serving those who served our country.
In this position, you'll be the backbone of our weekend operations, ensuring seamless continuity of vital services. You'll work in a modern, accessible facility with state-of-the-art technology and collaborate with a team of professionals committed to excellence. We provide competitive compensation, generous paid time off, and robust professional development opportunities.
Responsibilities
- Manage weekend administrative workflows including document processing, record maintenance, and correspondence management
- Coordinate with federal agencies and veteran service organizations to ensure uninterrupted service delivery
- Operate specialized federal systems (e.g., VA VISTA, HR Link) with strict adherence to security protocols
- Respond to veteran inquiries and resolve administrative issues with exceptional customer service
- Prepare and submit weekly operational reports using Microsoft Office Suite
- Support weekend facility operations including access control and emergency response coordination
- Train and mentor weekend staff on federal compliance requirements and best practices
Qualifications
- U.S. citizenship (required for federal employment)
- Minimum 2 years of administrative experience in a federal or regulated environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Ability to obtain and maintain a government security clearance
- Strong attention to detail with 100% accuracy in document processing
- Exceptional communication skills for interacting with veterans and stakeholders
- Ability to work independently with minimal supervision during weekend shifts
- Knowledge of federal records management and privacy regulations (FOIA, HIPAA)