Job Description
Are you a detail-oriented professional with a passion for public service? The City of Portland is seeking an experienced and dedicated City Clerk to join our Office of the City Clerk. In this pivotal role, you will ensure the integrity of municipal records, facilitate transparent governance, and serve as a vital link between the city administration and the Portland community.
We offer a competitive salary, comprehensive benefits, and a dynamic work environment where your contributions directly impact the future of our city. If you excel in a fast-paced, mission-driven setting, we want to hear from you.
Responsibilities
- Manage and maintain official city records, including ordinances, resolutions, contracts, and meeting minutes with the highest level of accuracy.
- Coordinate and prepare materials for City Council, Commission, and Board meetings, ensuring strict compliance with Robert’s Rules of Order.
- Process and respond to public records requests in accordance with Oregon's public records laws (ORS 192.420 - 192.505).
- Provide exceptional customer service to residents, businesses, and media outlets regarding city policies and procedures.
- Oversee the certification of documents and the maintenance of the City Seal and official signatures.
- Assist in the development and implementation of filing systems and digital records management solutions.
- Collaborate with department heads to ensure accurate dissemination of citywide information.
Qualifications
- High school diploma or GED required; Bachelor’s degree in Public Administration, Political Science, or a related field is strongly preferred.
- Minimum of 3-5 years of experience in municipal administration, records management, or a comparable public sector role.
- Thorough knowledge of Oregon Revised Statutes regarding public meetings and public records.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with records management software (e.g., CaseWorthy, Accela).
- Excellent written and verbal communication skills with the ability to draft clear and concise documentation.
- Strong organizational skills with the ability to prioritize tasks in a high-volume, deadline-driven environment.
- Ability to work occasional evenings or weekends as required for special meetings or events.