Job Description
Join the dedicated team of the City of San Antonio as a City Clerk. We are seeking a detail-oriented and professional individual to manage our municipal records and provide exceptional support to city officials and the public. In this pivotal role, you will ensure the accuracy and confidentiality of vital city documents while facilitating smooth administrative operations.
Why Join Us?
• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and development.
• A rewarding career dedicated to public service.
What You'll Do:
As the City Clerk, you will play a crucial role in maintaining the integrity of our local government. Your key duties will include:
Responsibilities
- Maintain and organize official city records, including meeting minutes, ordinances, and resolutions, ensuring they are easily accessible and securely stored.
- Provide high-quality customer service to citizens visiting City Hall or contacting the department via phone and email.
- Process and prepare legal documents, agendas, and meeting packets for City Council and various boards and commissions.
- Assist in the preparation of reports, correspondence, and statistical data under the direction of the Clerk or City Manager.
- Ensure strict compliance with state and local filing regulations, retention schedules, and confidentiality standards.
- Oversee the records management system and coordinate the timely retrieval of historical city records.
- Collaborate with department heads to streamline administrative workflows and improve office efficiency.
Qualifications
- High School Diploma or equivalent required; Associate's degree in Public Administration, Paralegal Studies, or a related field is preferred.
- Proven experience in administrative support, records management, or government clerical work is highly desirable.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with database management systems (e.g., Accela, LexisNexis) is a plus.
- Excellent verbal and written communication skills with a focus on clarity, professionalism, and public speaking.
- Strong attention to detail and the ability to manage multiple priorities and deadlines in a fast-paced environment.
- Ability to work independently as well as part of a collaborative team, maintaining a positive demeanor under pressure.