Job Description
Are you seeking a stable, rewarding career within a prestigious government institution? The City of Baton Rouge is currently accepting applications for a dedicated City Clerk to join our esteemed administrative team. We provide a comprehensive benefits package and, importantly, all necessary equipment is provided—you can focus on your work without worrying about startup costs.
As a vital member of the Clerk's Office, you will play a crucial role in maintaining the integrity of our municipal records and ensuring seamless communication between the public and city officials. We are looking for a professional who values accuracy, confidentiality, and community service. If you are ready to advance your career in public administration, we invite you to apply today.
Responsibilities
- Record Management: Maintain and organize official city records, ordinances, and minutes with the highest level of accuracy and confidentiality.
- Customer Service: Serve as the primary point of contact for the public, providing clear information regarding city procedures, permits, and filings.
- Administrative Support: Draft, proofread, and distribute official correspondence and communications on behalf of the City Clerk and elected officials.
- Data Entry: Process incoming applications, payments, and forms into the municipal database using standard office software.
- Meeting Coordination: Prepare agendas, take minutes, and coordinate logistics for city council meetings and committee hearings.
- Filing & Archiving: Implement and maintain an efficient filing system to ensure easy retrieval of historical documents.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration, Public Administration, or Paralegal Studies is preferred.
- Experience: Minimum of 2 years of experience in an administrative or clerical role, preferably within a government or municipal setting.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with database management systems.
- Attributes: Exceptional organizational skills with a keen eye for detail; strong verbal and written communication abilities.
- Compliance: Ability to adhere to strict confidentiality agreements and municipal policies regarding public records.