Job Description
The City of Phoenix is seeking dedicated and detail-oriented individuals to join our team as City Clerks. This vital role ensures the smooth operation of municipal government by maintaining accurate records and facilitating communication between the City Council and the public. We are looking for professionals who are committed to public service and possess a high level of integrity and professionalism. Join a team that values community engagement and offers a comprehensive benefits package including health, dental, vision, and retirement plans.
Responsibilities
- Manage and maintain official city records, including meeting minutes, ordinances, resolutions, and legal documents, ensuring compliance with retention schedules.
- Prepare and distribute meeting agendas, supporting materials, and reports for the City Council and various boards and commissions.
- Respond to public inquiries regarding city ordinances, meeting schedules, and departmental procedures with accuracy and courtesy.
- Perform complex data entry and maintain accurate databases using modern office software and records management systems.
- Assist in the preparation of correspondence, reports, and presentations for department heads and elected officials.
- Coordinate with external agencies and vendors to ensure proper filing and compliance with state and federal regulations.
- Facilitate the open meeting process and ensure transparency in municipal governance.
Qualifications
- High school diploma or GED equivalent required; Associate’s degree in Business Administration, Public Administration, or Paralegal Studies is highly preferred.
- Proven experience in administrative support, records management, or a related field within a government or corporate environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to learn proprietary records management software quickly.
- Excellent verbal and written communication skills with the ability to interact professionally with a diverse population, including the public, elected officials, and staff.
- Strong attention to detail with the ability to maintain confidentiality of sensitive and confidential information.
- Ability to work independently as well as part of a team in a fast-paced, deadline-driven environment.