Job Description
Join the Heart of Omaha’s Public Administration
The City of Omaha is seeking a meticulous and detail-oriented City Clerk to join our dynamic team. As a vital link between the citizens and local government, you will play a critical role in maintaining the integrity of our official records and ensuring smooth municipal operations. We are offering a Sign-On Bonus of $1,500 for qualified candidates who accept this offer immediately.
Our ideal candidate is not only proficient in data management but also possesses a high standard of ethical conduct and a passion for public service. Enjoy a comprehensive benefits package including health, dental, vision, a state pension plan, and generous paid time off.
Responsibilities
- Record Management: Oversee the creation, filing, retention, and archiving of all official city documents, ordinances, and resolutions to ensure compliance with state and federal regulations.
- Public Service: Serve as the primary point of contact for citizens, vendors, and officials regarding city records, providing courteous and efficient service both in-person and via telephone.
- Meeting Administration: Prepare agendas, take minutes, and manage logistics for City Council meetings and various board committees.
- Data Entry: Input, update, and maintain accurate databases and digital filing systems using modern government software.
- Communication: Draft correspondence, press releases, and official notifications on behalf of the City Clerk’s office.
- Inventory Control: Manage office supplies and equipment, ensuring the efficient operation of the clerk’s office.
Qualifications
- Education: High school diploma or GED required; an Associate’s degree in Business Administration, Paralegal Studies, or a related field is preferred.
- Experience: Minimum of 2 years of experience in an administrative or records management role, preferably within a government or corporate environment.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with records management software (e.g., Axiom, eFile, or similar).
- Attention to Detail: Exceptional ability to review documents for accuracy, consistency, and compliance with strict formatting standards.
- Interpersonal Skills: Strong verbal and written communication skills with the ability to interact professionally with diverse populations.
- Integrity: Demonstrated ability to maintain strict confidentiality regarding sensitive government information.