Job Description
Join the Backbone of Chicago’s Government
The City of Chicago is currently seeking a detail-oriented and professional City Clerk to join the Department of Law. In this pivotal role, you will serve as the guardian of official records, ensuring the integrity and accessibility of vital city documents. We are looking for an individual who thrives in a fast-paced environment and is committed to excellence in public service.
Why Apply?
- Impactful Work: Play a direct role in maintaining the legal history and administrative functions of the City.
- Competitive Benefits: Access to comprehensive health, dental, and vision insurance, as well as a generous pension plan.
- Professional Growth: Opportunities for career advancement within the City of Chicago’s extensive municipal network.
If you possess a strong eye for detail and a passion for records management, we encourage you to apply today.
Responsibilities
- Manage and maintain the official records of the City, including resolutions, ordinances, and legal documents.
- Process and file incoming correspondence, petitions, and official city filings with precision.
- Conduct research on city codes, statutes, and historical records to assist legal teams and the public.
- Coordinate and facilitate public records requests in compliance with FOIA regulations.
- Maintain the City Clerk’s calendar, scheduling meetings, and preparing meeting agendas and minutes.
- Ensure the confidentiality and security of sensitive government data and archival materials.
- Assist in the preparation of reports and correspondence for senior city officials.
Qualifications
- High school diploma or GED equivalent required; Associate’s degree or Bachelor’s degree in Public Administration, History, or Law preferred.
- Minimum of 2 years of experience in administrative support, records management, or a related field within a government or legal environment.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with records management software (e.g., Documentum, SharePoint) is a plus.
- Strong attention to detail with exceptional organizational and time-management skills.
- Excellent written and verbal communication abilities, with the capacity to interact professionally with diverse stakeholders.
- Ability to work independently as well as collaboratively within a team setting.
- Must be eligible to work in the United States without sponsorship.