Job Description
Are you ready to launch your career in public service? The California Department of General Services is seeking a dedicated and detail-oriented Entry Level Administrative Assistant to join our dynamic team in Sacramento. In this pivotal role, you will support high-level operations and ensure the efficient functioning of our office.
As a vital part of our mission to provide excellent service to the people of California, you will have the opportunity to develop your professional skills while contributing to meaningful state initiatives. We offer a comprehensive benefits package and a collaborative work environment perfect for recent graduates or career changers.
Responsibilities
- Manage incoming correspondence, emails, and phone calls, routing them to the appropriate departments with speed and accuracy.
- Schedule appointments, meetings, and travel arrangements for senior staff, ensuring calendars are optimized.
- Prepare, edit, and format documents, memos, reports, and presentations using Microsoft Office Suite.
- Maintain accurate and organized filing systems, both physical and digital, ensuring easy retrieval of records.
- Assist in the coordination of office events, stakeholder meetings, and training sessions.
- Process invoices and expense reports, verifying accuracy and submitting for approval.
- Serve as the primary point of contact for visitors and callers, providing exceptional customer service.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or related field is preferred.
- Previous experience in an administrative or office support role is a plus but not mandatory.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills with a professional tone.
- Ability to multitask, prioritize tasks, and meet strict deadlines in a fast-paced environment.
- High level of integrity, confidentiality, and discretion when handling sensitive information.
- Valid California driver's license (if required for travel to various agency sites).