Job Description
Join the City of Long Beach's dynamic public service team as an Entry-Level Administrative Specialist! This is your gateway to a meaningful career in local government with competitive benefits, professional development opportunities, and the chance to serve our vibrant coastal community. We're seeking motivated individuals passionate about public administration to support critical municipal operations.
Why Work for Long Beach? Comprehensive health benefits, retirement plans, paid time off, and tuition assistance. Be part of an award-winning city committed to innovation and community engagement.
Responsibilities
- Provide comprehensive administrative support to departmental teams including document processing, scheduling, and records management
- Assist with public inquiries via phone, email, and in-person interactions with professionalism and cultural sensitivity
- Prepare and maintain official documents, reports, and correspondence using Microsoft Office Suite
- Support departmental projects through data collection, analysis, and presentation preparation
- Coordinate meeting logistics, including room reservations, equipment setup, and minute-taking
- Manage departmental calendars and coordinate inter-departmental communications
- Ensure compliance with city policies and regulatory requirements in all documentation
Qualifications
- High school diploma or equivalent; Associate's degree in Public Administration or related field preferred
- Minimum 1 year experience in administrative support or customer service role
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills with attention to detail
- Ability to multitask in a fast-paced government environment with competing priorities
- Strong organizational skills with demonstrated ability to manage confidential information
- Valid California driver's license required for occasional inter-site travel
- U.S. citizenship or legal authorization to work in the United States