Job Description
Join our dynamic team at the U.S. Department of Veterans Affairs as a Federal Administrative Specialist in Nashville. This pivotal role supports our mission to provide exceptional care to our nation's heroes. You'll be instrumental in streamlining operations, ensuring compliance with federal regulations, and enhancing service delivery across our Tennessee Valley Healthcare System.
We offer comprehensive benefits including federal health insurance, retirement plans, and generous paid leave. Our Nashville campus features modern facilities and collaborative workspaces. This position requires a background investigation and is open to U.S. citizens only.
Responsibilities
- Manage electronic records systems and maintain accurate documentation in accordance with federal guidelines
- Coordinate executive correspondence, meetings, and travel arrangements for senior leadership
- Analyze administrative workflows and implement process improvements for operational efficiency
- Provide comprehensive support for budget tracking, procurement, and resource allocation
- Serve as primary liaison between departments for administrative policy implementation
- Prepare detailed reports and presentations for executive review and congressional submissions
- Ensure compliance with federal regulations including FISMA, HIPAA, and VA policies
Qualifications
- Bachelor's degree in Business Administration, Public Administration, or related field
- Minimum 3 years experience in federal or large-scale administrative operations
- Proficiency with GSA Advantage, SAM.gov, and federal procurement systems
- Advanced skills in Microsoft Office Suite and Adobe Acrobat
- Active security clearance or ability to obtain one within 90 days
- Expert knowledge of federal travel regulations (FTR) and record retention policies
- Demonstrated experience with budget management and fiscal reporting
- Exceptional written and verbal communication skills with federal stakeholders