Job Description
Join our prestigious federal agency in Philadelphia and become a vital part of public service excellence. We're seeking a meticulous Administrative Specialist to support critical operations in a mission-driven environment. Enjoy competitive benefits, professional development opportunities, and the pride of serving your community. Immediate start available.
Responsibilities
- Manage complex scheduling and calendar coordination for department leadership
- Prepare and edit official correspondence, reports, and confidential documents
- Oversee procurement processes, inventory management, and budget tracking
- Coordinate meetings, events, and logistics across multiple stakeholders
- Implement and maintain records management systems compliant with federal regulations
- Provide frontline support to visitors, staff, and external partners
- Assist with onboarding processes and HR documentation
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 3 years administrative experience in government or regulated industry
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Knowledge of federal procurement procedures and records management standards
- Exceptional organizational skills with attention to detail
- Ability to obtain and maintain a government security clearance
- Strong written and verbal communication skills
- U.S. citizenship required