Job Description
We are seeking a detail-oriented Federal Administrative Specialist to join our dynamic team in Indianapolis, IN. In this role, you will provide high-level administrative support to federal program managers, ensuring strict compliance with government regulations while maintaining efficient office operations.
Key Benefits:
- Competitive salary and comprehensive benefits package.
- Opportunity to work with leading federal contractors in a mission-critical environment.
- Career growth and professional development opportunities.
- Flexible work arrangements.
Responsibilities
- Manage and organize complex filing systems, ensuring strict adherence to federal record-keeping standards and archiving protocols.
- Prepare, edit, and distribute high-level correspondence, reports, briefing materials, and internal communications.
- Schedule and coordinate executive meetings, including preparing agendas, taking detailed minutes, and tracking action items.
- Assist with the preparation, submission, and tracking of FOIA (Freedom of Information Act) requests and responses.
- Track project timelines, deliverables, and budgetary expenditures for assigned federal programs.
- Maintain inventory of office supplies and equipment for federal programs.
- Act as the primary point of contact for visitors and vendors at the federal facility.
Qualifications
- Bachelor's degree in Public Administration, Business, or a related field preferred.
- Minimum of 2-3 years of administrative experience in a government or federal contractor environment.
- Strong knowledge of Microsoft Office Suite and government-specific software (e.g., JAMS, CMS).
- Excellent verbal and written communication skills with a high degree of accuracy.
- Ability to obtain and maintain a Public Trust clearance.
- High level of professionalism, discretion, and attention to detail when handling sensitive information.