Job Description
Join the Mission to Serve Those Who Served.
Are you looking for a stable, impactful career in federal government? The Department of Veterans Affairs (VA) in Mesa, AZ is seeking a dedicated Federal Administrative Specialist to join our team. In this pivotal role, you will provide essential administrative support to ensure the efficient operation of our Mesa facility. We offer a comprehensive benefits package, competitive pay, and the opportunity to make a tangible difference in the lives of veterans every single day.
Why Choose a Federal Career?
- Job Security: Enjoy the stability of working for a leading government agency.
- Competitive Pay: Salary based on the GS-7 pay scale ($51,820 - $67,424).
- Comprehensive Benefits: Including health, dental, vision, and a generous retirement plan.
- Work-Life Balance: Standard federal government work hours with paid time off.
About the Role:
As a Federal Administrative Specialist, you will be the backbone of our Mesa office. You will manage complex scheduling, handle sensitive correspondence, and ensure compliance with federal regulations. If you are organized, detail-oriented, and passionate about public service, we want to hear from you.
Responsibilities
- Manage High-Volume Correspondence: Receive, screen, and route incoming mail and emails, ensuring timely responses to internal and external stakeholders.
- Schedule and Coordinate: Organize complex calendars for senior management, arrange meetings, and prepare briefing materials.
- Maintain Records: Create and maintain accurate electronic and physical filing systems in compliance with VA standards and the National Archives.
- Process Administrative Actions: Handle travel arrangements, purchase orders, and expense reports with strict adherence to financial regulations.
- Assist with FOIA Requests: Support the Freedom of Information Act process by locating and redacting sensitive information from documents.
- Front Desk Operations: Greet visitors, manage visitor logs, and provide general information to ensure a professional office environment.
Qualifications
- Education: Bachelor’s degree from an accredited college or university preferred; or an equivalent combination of education and experience.
- Citizenship: Must be a U.S. Citizen.
- Experience: Minimum of 2 years of administrative or clerical experience, preferably in a government or large corporate environment.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with document management systems.
- Communication: Excellent verbal and written communication skills with the ability to handle sensitive information with discretion.
- Attention to Detail: Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced setting.