Job Description
Join our mission-critical team at the U.S. Department of Veterans Affairs in Oakland, CA. We seek a detail-oriented Administrative Specialist to support vital federal operations with precision and professionalism. This role offers exceptional benefits, competitive compensation, and the opportunity to serve those who served our nation. Enjoy a collaborative environment with growth potential within one of America's most respected federal agencies.
Responsibilities
- Manage complex calendars and coordinate high-level meetings with congressional stakeholders and veteran service organizations
- Prepare and process confidential documents, ensuring compliance with federal regulations and FOIA requirements
- Analyze administrative data to optimize office workflows and report performance metrics to senior leadership
- Serve as primary liaison between department heads and external partners, including state veteran affairs offices
- Oversee procurement processes and budget tracking for office supplies and technology resources
- Maintain electronic records systems in accordance with NARA standards and security protocols
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 3 years of federal administrative experience with knowledge of 5 CFR regulations
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, SharePoint) and Adobe Acrobat
- Active Secret security clearance or ability to obtain within 30 days
- Exceptional written communication skills demonstrated through formal report writing
- Experience with federal travel authorization and expense reimbursement systems
- Proficiency in managing competing priorities with strict deadlines in a fast-paced environment