Job Description
We are seeking a highly organized and detail-oriented Federal Administrative Specialist to join our team in Denver, Colorado. In this pivotal role, you will support high-level federal operations, ensuring seamless communication and efficient workflow management for key agency projects.
As a vital member of our administration team, you will serve as the first point of contact for stakeholders, manage complex calendars, and ensure compliance with federal regulations. This is an exciting opportunity to contribute to meaningful public service while working in a collaborative, modern environment.
Responsibilities
- Coordinate Schedules: Manage complex calendars for senior leadership, arranging domestic and international travel, meetings, and appointments with precision.
- Document Management: Oversee the creation, review, and filing of confidential federal records, ensuring strict adherence to privacy laws and retention policies.
- Communication Liaison: Serve as the primary point of contact for internal and external stakeholders, drafting correspondence and responding to inquiries professionally.
- Event Coordination: Plan and execute internal briefings, training sessions, and agency events, managing logistics, catering, and attendee coordination.
- Office Operations: Maintain office supplies, manage vendor relationships, and ensure a productive work environment for the administrative team.
Qualifications
- Education: High school diploma or GED is required; Associate’s degree or Bachelor’s degree in Public Administration, Business, or a related field is preferred.
- Experience: Minimum of 3-5 years of administrative experience within a corporate or federal environment.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with case management or government database systems (e.g., Salesforce, SAP, or GovQA).
- Communication Skills: Exceptional written and verbal communication skills, with the ability to convey complex information clearly.
- Attention to Detail: Proven track record of maintaining accuracy in data entry and document preparation under tight deadlines.