Job Description
Are you seeking a stable, impactful career within the public sector? The U.S. Department of Health and Human Services is looking for a detail-oriented Federal Administrative Specialist to join our Boston, MA team. In this pivotal role, you will support the agency’s mission to improve the health and well-being of the nation by ensuring smooth operations and effective communication.
We pride ourselves on offering a comprehensive benefits package, including competitive health insurance, a generous retirement plan (FERS), and opportunities for professional development. If you have a strong background in public administration and a passion for service, we invite you to advance your career with us.
Responsibilities
- Manage high-volume incoming correspondence and coordinate responses to ensure timely and accurate communication with federal stakeholders and the public.
- Prepare and process federal grant applications, ensuring strict compliance with all regulatory guidelines and documentation standards.
- Coordinate complex scheduling for senior leadership, including domestic and international travel arrangements and meeting logistics.
- Conduct research on federal regulations and industry trends to support policy development and internal reporting initiatives.
- Maintain and update departmental records, ensuring data integrity and adherence to privacy laws (e.g., FERPA, HIPAA).
- Facilitate internal meetings and prepare comprehensive meeting minutes and action item trackers for executive review.
Qualifications
- Bachelor’s degree in Public Administration, Business Administration, or a related field is required; a Master’s degree is preferred.
- Minimum of 3-5 years of progressive experience in federal, state, or local government administrative roles.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and federal grant management software.
- Demonstrated ability to interpret and apply complex federal regulations and procedural guidelines to daily operations.
- Exceptional attention to detail with a proven track record of error-free documentation and record-keeping.
- Excellent interpersonal and written communication skills, capable of drafting professional correspondence and reports.