Job Description
Join our dynamic federal team in Philadelphia as a Federal Administrative Specialist and become a vital part of serving America's heroes. This full-time position offers competitive benefits, career advancement opportunities, and the chance to make a meaningful impact in a mission-driven environment. Located in the heart of Philadelphia, our office provides a collaborative workspace where your administrative expertise will directly support veteran services and federal operations. Enjoy a stable career with comprehensive health insurance, retirement plans, and generous paid time off.
Responsibilities
- Manage and maintain confidential federal records, ensuring compliance with FOIA and HIPAA regulations
- Coordinate administrative workflows across multiple departments including scheduling, correspondence, and document processing
- Analyze operational data to produce performance reports and recommend process improvements
- Serve as primary liaison between federal agencies, veterans, and community partners
- Oversee office supply procurement and budget reconciliation for assigned programs
- Train and mentor junior administrative staff on federal protocols and software systems
- Coordinate logistics for high-profile veteran events and congressional briefings
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 3 years of federal administrative experience with GS-5/GS-7 level responsibilities
- Proficiency in federal systems including SAM.gov, GSA Advantage, and VA databases
- Advanced knowledge of Microsoft Office Suite with expert Excel skills
- Active Secret clearance or ability to obtain within 90 days
- Exceptional written and verbal communication skills for stakeholder interactions
- Proven ability to manage competing priorities with strict deadlines
- Familiarity with Philadelphia regional veteran service networks preferred