Job Description
Join our mission-critical team at the Philadelphia VA Medical Center as a Federal Administrative Specialist. We're urgently seeking detail-oriented professionals to support essential operations in a high-stakes healthcare environment. This role offers competitive benefits, career advancement opportunities, and the chance to make a tangible impact on veterans' lives.
As a key member of our administrative team, you'll ensure seamless operations across multiple departments while adhering to strict federal regulations. Our Philadelphia campus offers modern facilities, collaborative workspaces, and a supportive culture dedicated to service excellence.
Responsibilities
- Manage classified and unclassified document processing in accordance with federal records management standards
- Coordinate executive-level scheduling, travel arrangements, and correspondence for senior leadership
- Oversee budget tracking and procurement processes using VA financial systems
- Serve as primary liaison between departments for policy implementation and compliance audits
- Train staff on administrative procedures and federal regulatory requirements
- Prepare complex reports and presentations for congressional and internal stakeholders
- Maintain secure databases and ensure HIPAA/FERPA compliance in all operations
Qualifications
- U.S. citizenship required
- Bachelor's degree in Public Administration, Business, or related field
- Minimum 2 years federal administrative experience
- Proficiency in Microsoft Office Suite and federal financial systems
- Active Secret security clearance or ability to obtain immediately
- Demonstrated knowledge of federal procurement regulations (FAR/DFARS)
- Exceptional written and verbal communication skills
- Ability to manage competing priorities under tight deadlines