Job Description
We are seeking a highly organized and detail-oriented Federal Administrative Specialist to join our dynamic team in San Jose, CA. This is an immediate hire opportunity for a dedicated professional who thrives in a fast-paced government contracting environment.
As a key member of our administrative team, you will play a crucial role in ensuring the smooth operation of federal projects and maintaining strict compliance with agency regulations. If you have a strong background in federal procedures and excellent organizational skills, we want to hear from you.
Responsibilities
- Manage Federal Documentation: Prepare, review, and maintain accurate records, reports, and correspondence for federal clients in strict adherence to regulatory standards.
- Coordinate Schedules: Manage complex calendars, schedule high-level meetings, and coordinate travel arrangements for senior leadership and government officials.
- Regulatory Compliance: Monitor and ensure compliance with federal acquisition regulations (FAR) and internal administrative policies.
- Office Operations: Oversee daily office operations, including supply management, vendor relations, and facility coordination.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders, ensuring clear and timely communication.
- Project Support: Assist in the preparation of proposals and presentations for federal bidding opportunities.
Qualifications
- U.S. Citizenship: Must be a U.S. citizen eligible for a government security clearance.
- Education: Bachelor’s degree in Business Administration, Public Administration, or related field preferred; High school diploma with significant federal experience may be considered.
- Experience: Minimum of 3-5 years of experience in federal administrative support or government contracting.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and knowledge of case management or government tracking software.
- Communication: Exceptional verbal and written communication skills with the ability to convey complex information clearly.
- Attention to Detail: Demonstrated ability to maintain high accuracy in documentation and data entry.