Job Description
Are you a meticulous and detail-oriented professional seeking a pivotal role in public service? We are currently recruiting for a Federal Administrative Specialist to join our dynamic team in Oakland, CA. In this position, you will serve as the operational backbone for our federal projects, ensuring seamless communication, strict compliance with regulations, and efficient workflow management. If you excel in high-pressure environments and possess a strong command of administrative protocols, we want to hear from you.
Responsibilities
- Oversee the daily operations of the federal office, including high-volume correspondence management and document processing.
- Coordinate complex travel arrangements and meeting schedules for senior federal officials and program directors.
- Maintain accurate and confidential electronic and physical records in strict accordance with federal standards and chain of custody protocols.
- Prepare, edit, and distribute high-level reports, briefs, and presentations for executive review and public dissemination.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Assist in the preparation of grant applications and compliance documentation for federal funding requirements.
Qualifications
- Bachelor’s degree in Public Administration, Business, or a related field (or equivalent relevant work experience).
- Minimum of 2 years of verifiable experience in a federal, state, or municipal administrative role.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and federal grant management software.
- Strong understanding of federal regulations, privacy laws (GDPR/FERPA), and record-keeping standards.
- Exceptional organizational skills and the ability to manage multiple priorities under tight deadlines.
- U.S. Citizenship is required for this position.