Job Description
Are you a meticulous professional seeking a rewarding career with the United States Federal Government? The Department of the Treasury is currently seeking a Senior Federal Administrative Specialist to support our operations in New York City. This is a unique opportunity to serve the public interest while enjoying federal benefits, job security, and a competitive salary.
In this role, you will serve as the primary point of contact for internal and external stakeholders, ensuring the efficient flow of information and adherence to federal regulations. You will play a crucial role in maintaining the integrity of our administrative processes and supporting the leadership team in achieving agency objectives.
Responsibilities
- Oversee the preparation and distribution of high-level correspondence, memoranda, and reports for senior leadership.
- Manage complex calendars, coordinate domestic and international travel arrangements, and schedule meetings with high-profile officials.
- Ensure compliance with federal record-keeping policies, including the management of FOIA (Freedom of Information Act) requests.
- Act as the liaison between the regional office and various federal agencies, ensuring clear communication and collaboration.
- Supervise and mentor junior administrative staff, providing guidance on office procedures and software systems.
- Process invoices, travel vouchers, and expense reports in compliance with agency financial regulations.
- Maintain the physical and digital office environment to ensure a professional and productive workspace.
Qualifications
- Minimum of 4 years of progressively responsible administrative experience, preferably within a federal, state, or local government setting.
- Must possess or be able to obtain a Secret Security Clearance.
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with government-specific databases (e.g., iCat, GSAS).
- Strong understanding of federal regulations, including the Federal Travel Regulation (FTR) and General Schedule (GS) policies.
- Excellent verbal and written communication skills with the ability to draft clear and concise correspondence.
- Proven ability to prioritize tasks effectively and manage multiple deadlines in a fast-paced environment.
- Bachelor’s degree in Business Administration, Public Administration, or a related field is preferred.