Job Description
Join the Federal Workforce in Portland, Oregon
Are you a detail-oriented professional seeking a meaningful career serving the public? The U.S. Department of Agriculture (USDA) is currently recruiting a dedicated Federal Administrative Specialist to support our Portland Regional Office. In this pivotal role, you will ensure the smooth operation of our federal programs while upholding the highest standards of integrity and efficiency.
We offer a competitive benefits package, including comprehensive health insurance, a generous retirement plan, and opportunities for professional growth within the federal government. If you are ready to advance your career in a stable and dynamic federal environment, we encourage you to apply.
Responsibilities
- Manage High-Volume Correspondence: Receive, screen, and route incoming mail and electronic communications, ensuring timely responses to internal and external stakeholders.
- Executive Support: Coordinate complex calendars, schedule meetings, and prepare detailed briefing materials for senior federal officials.
- Records Management: Maintain accurate and confidential federal records in compliance with OMB Circular A-130 and agency retention schedules.
- Program Administration: Assist in the preparation of grants, contracts, and reports, ensuring adherence to federal regulations and budgetary guidelines.
- Meeting Coordination: Organize and facilitate interagency meetings, including room bookings, catering, and travel arrangements.
- Compliance & Security: Support internal audits and ensure compliance with safety and security protocols, including preparation for Public Trust clearance.
Qualifications
- Education: Bachelor's degree preferred; High school diploma or GED required with 4 years of progressively responsible administrative experience.
- Experience: Minimum of 2-4 years of experience in an administrative role, preferably within the federal, state, or local government sector.
- Clearance: Ability to obtain and maintain a Public Trust Security Clearance.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with case management or records management software.
- Communication: Excellent verbal and written communication skills with the ability to draft professional correspondence and reports.
- Attention to Detail: Demonstrated ability to manage multiple priorities and ensure accuracy in all documentation.