Job Description
Join the City of Chicago's dynamic team as a Part-Time Administrative Assistant in our Department of Administrative Services. This role offers flexible hours while contributing directly to vital public operations. Enjoy competitive pay, comprehensive benefits, and the opportunity to serve Chicago's diverse communities. Perfect for students, career-changers, or those seeking work-life balance without sacrificing impact.
Our department values innovation, inclusivity, and public service excellence. You'll gain invaluable experience in municipal operations while working alongside dedicated professionals committed to making Chicago a better city for all residents.
Responsibilities
- Provide clerical support including document processing, filing, and data entry
- Manage departmental calendars, scheduling appointments, and coordinating meetings
- Assist with public inquiries via phone and in-person with professionalism
- Prepare routine reports, correspondence, and presentation materials
- Maintain accurate records and databases using city systems
- Coordinate office supplies inventory and equipment maintenance
- Support event logistics and departmental initiatives as needed
Qualifications
- High school diploma or GED required; Associate's degree preferred
- Minimum 1 year administrative support or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of public sector operations preferred
- Must pass background check and drug screening