Job Description
Join the Heart of Public Service
Are you looking for a meaningful part-time role that makes a tangible impact on the Chicago community? The City of Chicago Department of Public Health is currently seeking a dedicated and organized Part-Time Administrative Assistant to support our administrative operations. This is an excellent opportunity to contribute to vital public health initiatives while enjoying a flexible schedule and competitive compensation.
Why Join Us?
- Civic Impact: Play a direct role in improving the well-being of Chicago residents.
- Flexibility: Enjoy a part-time schedule that allows for work-life balance.
- Stability: Work for a stable, established government entity with comprehensive benefits.
The Role
In this pivotal position, you will serve as the first point of contact for our office, ensuring smooth daily operations and efficient communication flow. We are looking for a proactive professional who thrives in a dynamic environment.
Responsibilities
- Manage Communications: Handle incoming correspondence, emails, and phone calls with professionalism, directing inquiries to the appropriate departments.
- Record Management: Perform high-volume data entry and maintain accurate digital and physical records in compliance with city protocols.
- Meeting Support: Prepare agendas, take minutes, and organize meeting materials for internal staff and community stakeholders.
- Event Coordination: Assist in the logistical planning and execution of public health outreach events and community workshops.
- Office Operations: Monitor office supplies, manage filing systems, and ensure the reception area is welcoming and organized.
- Report Generation: Compile basic reports and statistics to assist management in decision-making processes.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Public Administration, Business, or a related field is a plus.
- Experience: Minimum of 1-2 years of administrative or clerical experience in a government or corporate environment.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with government databases.
- Communication: Excellent written and verbal communication skills with a strong attention to detail.
- Organization: Demonstrated ability to multitask, prioritize work effectively, and meet strict deadlines.
- Integrity: Strong ethical standards and the ability to maintain confidentiality in all matters.